Meeting Organizer

Before

• Appreciate the opportunity cost of having this meeting and consider the combined time of all attendees before scheduling the meeting.
• Mark people as optional if they are not really needed.
• Ideally we can operate async and meetings should only be used when necessary.
• For internal meetings, create a clear agenda as a Notion page in the and include it in the meeting invite details
• Find or prepare to be the note taker of the meeting.
• When scheduling meetings leave yourself 10 minutes after the meeting to distill the summary of the meetings, next steps and actions.

During

Meetings should start on time no more than 3 minutes after they are scheduled.

Spend the first 2 minutes of the meeting to do a quick round of intention setting and and allow for updates to the agenda items, and agree prioritization.

After

Distill and share summary, next steps, and actions to appropriate action takers

Meeting Attendee

Preparation

Read the agenda and communicate any additions preferably before the meeting or as soon as possible.

Right to leave

It should be everyone’s freedom and duty to leave a meeting if they are not anymore required or interested. Everyone is encouraged to consider the priority of staying until the end of a meeting. This goes especially for attendees that are marked optional.