If you are the facilitator of either a CSDO or Workstream Weekly call, the below guidance should help you to ensure smooth operations. Tips in this document can also be inspiring for other calls, so fork this document and recycle what’s useful!

1. Workstream Weekly Call

• The current facilitators of the workstream weekly call are:

If you want to be in this list, reach out to @Neil Maskarino!

• When people join, welcome them and share a check-in question in the chat, you can find inspiration here or here

• Next up create 4-5 breakout rooms, and add people to discuss the question for about 5 minutes. How do you do this?

  1. Hit the participants button

  

  1. Then, hit the ‘auto assign to break out room’ button
  2. If people join late, just hit the auto assign button again, and they’ll be ‘distributed’ again
  3. Stay in the main room, and respond to the check-in question with the remaining late joiners
  4. Close the breakout rooms after 5’ and call them back

• Next - very important - make sure to start the live stream!

  1. Make sure you have access as a manager to the Gitcoin transparency channel (you should be a manager)

  

  1. IMPORTANT: You need to open the livestream here (on youtube) first

  2. Hit the CREATE button and then ‘go live’

     

  3. Now, hit the three dots and click ‘start live stream’

1. Here, you are NOT supposed to sign in, you should enter the live stream key, which you should have received via @Kyle Jensen - please reach out to him if you do not have this key (or ask your audience if anyone has the most recent key and can start this for you)

   

@Neil Maskarino will take care of the steps with RED background

• Share the slide deck in the chat, and also put the deck on your screen. Now, share your screen, by hitting the below button.

  • Note: ideally, share a window or a tab, and not your entire screen (unless you have a second one), so you can keep an eye on the chat and respond where necessary.
  • Note: for kudos, it’s best to not go full screen, so people can continue to edit. Once kudos are in you can go full screen, for everyone’s viewing pleasure

  

• During the call you can boost the impact and keep people focused by

  • doing intermediary time checks
  • sharing crucial links in the chat that are called out and you see in the deck
  • calling out questions for workstreams you see pop up

• You are responsible for time management - make sure every workstream has a fair amount of time for their updates and leave some time at the end for questions. If there are no questions, you can end the meeting early.

• Before leaving the call, hit the three dots and press ‘end live stream’. The recording will be immediately available at youtube.com/@gitcointransparency